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Guest communication

Support for clear messages and professional handling of guest requests.

Focused on Austria, with additional resources for Germany and Switzerland. Country labels refer to the source’s scope, not its language.

Our explanations are in English. The linked original resources are in German; some providers also offer other languages.

Relevant sources and practical resources

Links open the original provider in a new tab. Reading is often free; software, licences, advice or individual downloads may require registration, membership or payment.

WKOATPDF guideSource: German

Handling guest requests and complaints

A guide for hotels and restaurants with examples from guest service.

How it helps your property

Discuss a case with your team and agree responsibilities, follow-up and documentation.

Access: Public information; check the provider’s conditions and downloads

Source reviewed: . Check the current version with the provider.

WKO: open original (German) (new tab) (opens a new window)

EXTRA RESOURCES FROM MY-BOOKINGS

Take these into your working day

Our own practical resources. Adapt them to your property; they are not a legal or technical assessment.

Standard guest messages in English and German
  1. EN: Welcome! Check-in is available from [time]. If you have any questions, please contact us at [contact].
  2. DE: Herzlich willkommen! Der Check-in ist ab [Uhrzeit] möglich. Bei Fragen erreichen Sie uns unter [Kontakt].
  3. EN: Please check out by [time] on your departure day. Thank you for staying with us!
  4. DE: Bitte verlassen Sie Ihr Zimmer am Abreisetag bis [Uhrzeit]. Vielen Dank für Ihren Besuch!
  5. Replace placeholders and review translations before use. Never put door codes or confidential information in public templates.
Download as a text template ↓

EXTRA RESOURCES FROM MY-BOOKINGS

Our free calculators and writing aids

Use these tools directly in your browser without signing up.

Prepare guest emails →Guest directory with QR code →

Check the context before use

This collection is editorial guidance from my-bookings, not legal advice or confirmation that your property meets every requirement. The source, country, current version and your specific circumstances matter. External resources are neither embedded nor presented as our own templates. Selection and source review: 8 November 2026.

Cross-border offers may involve more than one legal system. Country filters do not replace this assessment. An English explanation does not change the jurisdiction of the original resource.

And your daily workflows?

We help you bring bookings, guest communication and administration together in my-bookings.

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